Poll: How punctual and consistent are you with your invoicing? Autor de la hebra: ProZ.com Staff
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This forum topic is for the discussion of the poll question "How punctual and consistent are you with your invoicing?".
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Invoices are either sent together with the translation (mainly new clients or one-offs) or at the end of the month (regular customers). I always reserve the morning of the last day of the month for invoicing, but each invoice is prepared immediately after completing a job so that nothing is forgotten.
[Edited at 2018-02-05 08:59 GMT]
| | | | neilmac
España
Local time: 08:37
español al inglés
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Sometimes I forget to bill the odd client until later... For example, the only agency I currently work with sent me a small job last week, and when I checked it turned out I'd done three things for them since September, which I'd forgotten to bill them for at the end of the year. So I billed them for all four last week and this morning received confirmation that the invoice had been received and approved. They'll pay by the end of this month.
However, I usually bill my regular clients eith... See more Sometimes I forget to bill the odd client until later... For example, the only agency I currently work with sent me a small job last week, and when I checked it turned out I'd done three things for them since September, which I'd forgotten to bill them for at the end of the year. So I billed them for all four last week and this morning received confirmation that the invoice had been received and approved. They'll pay by the end of this month.
However, I usually bill my regular clients either monthly, quarterly or at the end of a project... It's really just the little ones that tend to slip through the net occasionally. ▲ Collapse
| | | | Kay Denney 
Francia
Local time: 08:37
francés al inglés
surely I'm not the only one who can't choose between "not very" and "I need someone to do that for me"?
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| Invoicing isn't the time to get ineffecient! | Feb 5, 2018 |
Like Teresa, I invoice on the last working day of the month unless the client has specifically requested an immediate invoice. I have an Excel spreadsheet with all the information on, so I just transfer that across to my Excel invoice template, save it as a PDF and send it off. I couldn't possibly send an invoice for every job (without raising my rates) as some of them run to two pages - I think 28 separate small jobs in a month for a single client is the current record! But I only tend to invoi... See more Like Teresa, I invoice on the last working day of the month unless the client has specifically requested an immediate invoice. I have an Excel spreadsheet with all the information on, so I just transfer that across to my Excel invoice template, save it as a PDF and send it off. I couldn't possibly send an invoice for every job (without raising my rates) as some of them run to two pages - I think 28 separate small jobs in a month for a single client is the current record! But I only tend to invoice 4-10 clients each month so preparing one for each per month isn't a great chore. Anyway, it's the one chore that actually brings in the money so it isn't one to put off! ▲ Collapse
| | | | | Normally at the end of the month | Feb 5, 2018 |
I check the client's payment terms, but normally, I too send of a batch of invoices at the end of the month.
Some request invoices on specific days, so I comply. If they say that take more than 30 days after the invoice date, then I send the invoice immediately after delivering the job.
Most of my invoices are for more than one job. I have one client whom I normally invoice quarterly, to keep bank charges down, but in January she sent me so much work that I decided to s... See more I check the client's payment terms, but normally, I too send of a batch of invoices at the end of the month.
Some request invoices on specific days, so I comply. If they say that take more than 30 days after the invoice date, then I send the invoice immediately after delivering the job.
Most of my invoices are for more than one job. I have one client whom I normally invoice quarterly, to keep bank charges down, but in January she sent me so much work that I decided to send an extra invoice! She responded by sending two more packages... 
When I started my first job in Denmark as an employee, I was informed: you have two important duties. To take your coffee breaks and collect your pay! What's the point of going to work otherwise? ▲ Collapse
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My invoices are sent at the end of the month/beginning of the following month in accordance with the agreements with the regular clients.
Small jobs for "irregular" clients are invoiced when there is an amount worth an invoice.
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And I not so much need as would LOOOVE to have someone to take care of that for me!
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Mario Freitas
Brasil
Local time: 04:37
Miembro 2014
inglés al portugués
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| Strictly regular | Feb 7, 2018 |
Organization is a must for me. It makes my life easier and prevents omissions for sure. A bit of discipline is always a positive thing.
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