| Pages in topic: [1 2] > | Poll: Do you delete work-related emails? Thread poster: ProZ.com Staff
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This forum topic is for the discussion of the poll question "Do you delete work-related emails?".
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| | | | neilmac
Spain
Local time: 15:00
Spanish to English
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I occasionally delete some, but it's usually just idly, as an afterthought, rather than some calculated plan or scheme of things.
| | | | Ventnai 
Spain
Local time: 15:00
German to English
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| Basically, no | Jun 25, 2015 |
I only delete emails for projects which didn't materialise or possibly relating to questions on the text or other inconsequential matters.
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But only after a couple of years.
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Yvonne Gallagher
Ireland
Local time: 14:00
Member (2010)
French to English
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I delete e-mails after receiving full payment.
I might keep something if it's about particular terms/conditions or something else that has not been resolved but would copy it to my folder for that client. If it's just details of a project I don't see the need to clutter my Inbox.
| | | | | When I get round to it, once the job is paid for | Jun 25, 2015 |
I delete the small chit-chat mails immediately - 'thanks, files received, have a nice weekend' etc.
They are retrievable from my mail provider for a fortnight, but I never do so!
I delete other mails in batches two or three months after the job is paid for, unless there is some special reason for keeping them.
I never miss them, and all relevant attachments are filed where I can find them.
Mails with special instructions are filed in the folder with t... See more I delete the small chit-chat mails immediately - 'thanks, files received, have a nice weekend' etc.
They are retrievable from my mail provider for a fortnight, but I never do so!
I delete other mails in batches two or three months after the job is paid for, unless there is some special reason for keeping them.
I never miss them, and all relevant attachments are filed where I can find them.
Mails with special instructions are filed in the folder with the job, so I delete them from my mail system. ▲ Collapse
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Well I delete a lot of them without even reading them because no I don't want to work for peanuts
But the rest I keep forever for want of a good reason not to
| | | | | Mail overload | Jun 25, 2015 |
For jobs which are done, dusted and paid up, yes.
For jobs which never got of the ground, yes.
For jobs which involved a certain number of complicated moments, thankfully rare, then yes, I will keep them tucked away somewhere safe, but not indefinitely.
Back to edit this in:
It's simply not possible to keep all work-related mail. A lot of the work generated email is simply a series of exchanges which might have taken place on the phone in the past. It's practical... See more For jobs which are done, dusted and paid up, yes.
For jobs which never got of the ground, yes.
For jobs which involved a certain number of complicated moments, thankfully rare, then yes, I will keep them tucked away somewhere safe, but not indefinitely.
Back to edit this in:
It's simply not possible to keep all work-related mail. A lot of the work generated email is simply a series of exchanges which might have taken place on the phone in the past. It's practical, it leaves a trace and the person can get the info without being disturbed. That type of email is 99% disposable once the job's done and paid.
When contractual elements are being discussed, then obviously it's kept for the duration of the job, the working relationship and beyond for a number of reasons. However, more often than not, in order to avoid clogging up my mailbox, I extract the important stuff and get rid of the rest. Isn't that supposed to be one of the great beauties of email?
[Edited at 2015-06-25 13:20 GMT] ▲ Collapse
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Why should we delete work-related emails? The important thing is that don't let
others open your email address and read your important emails.
| | | | | Most are totally useless months after delivery | Jun 25, 2015 |
I make a point of noting and archiving information I may need later - all client details, VAT numbers, whatever, in my client register.
I collect details of long or complicated jobs in dedicated folders, but otherwise make do with searching the in-tray or sent tray for anything I need.
Once the job is done and invoiced, it is filed under 'completed work' along with any mails I may want to refer to. On the rare occasions when there are payment issues, I can find what I n... See more I make a point of noting and archiving information I may need later - all client details, VAT numbers, whatever, in my client register.
I collect details of long or complicated jobs in dedicated folders, but otherwise make do with searching the in-tray or sent tray for anything I need.
Once the job is done and invoiced, it is filed under 'completed work' along with any mails I may want to refer to. On the rare occasions when there are payment issues, I can find what I need to chase them up.
I do search the in-tray for all correspondence on current jobs, but if it is cluttered with thousands of obsolete mails, the search takes much longer.
I delete 20 or 30 mails every day, and several hundred a couple of times a month, when I know the jobs concerned are paid for and there can be no more discussion.
I can't bear the thought of all those mails cluttering up my computer! They are simply unsearchable and unmanageable in the mail system... Whatever does anyone do with them months and years later? ▲ Collapse
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I'd like to, but I never get around to it.
I just now checked: On this computer, I have work-related e-mails going back to 2003. If I had time, I'd delete them, and my tech is always nagging me to get rid of the extra stuff in my e-mail folders, but it takes TIME, and I always find something more important to do. So far, nothing has crashed.
| | | | 564354352 (X)
Denmark
Local time: 15:00
Danish to English
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| Yes, routinely and systematically | Jun 25, 2015 |
I hate clutter of all kinds, emails included... And I'm a genius at archiving the things I need and deleting those I don't... Even if I say so myself... 
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Christine Andersen wrote:
I can't bear the thought of all those mails cluttering up my computer! They are simply unsearchable and unmanageable in the mail system... Whatever does anyone do with them months and years later?
Nothing. But there's no compelling reason to delete them either. I might as well waste time on here instead!
And you a trained librarian...
| | | | John Cutler
Spain
Local time: 15:00
Spanish to English
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| Sometimes, but.. | Jun 25, 2015 |
Only after 3 or 4 years have gone by.
| | | | | On lightening the load | Jun 25, 2015 |
Just to say that I am amazed that anyone would want to keep anything in great quantities for any great amount of time. Now that I am a grown-up, I travel light and I also like to work light. Once essential features have been extracted, what on earth do you do with all those moth-eaten emails? Make virtual airplanes?
[Edited at 2015-06-25 15:35 GMT]
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